City Clerk (Closed)
About City of Surrey
The City of Surrey (“the City”) is one of the fastest growing, culturally diverse cities in Canada. Their collaborative and innovative approach to serving more than 600,000 citizens has made them a globally recognized leader in building vibrant, sustainable communities.
They are proud to be recognized as one of Canada’s Top Employers for Young People for the past 11 years, Canada's Best Diversity Employers for 2019-2022, Canada’s Greenest Employers for 2020-2022, and the only municipality to be named among Canada’s Most Admired Corporate Cultures for two consecutive terms (2018–2021; 2021–2024). Join a team that is driven by meaningful work that will build a world-class city that enhances the quality of life for our growing population. Build a City, Build a Future at the City of Surrey.
To learn more, please visit the City’ website here.
The Opportunity
City Clerk
Reporting to the General Manager, Corporate Services—the City Clerk leads the Legislative Services Division, which acts as a critical link between City Council, staff and the public in ensuring the effective and efficient delivery of the City’s political administration. The City Clerk also leads the team in overseeing records and FOI management and the administration of municipal elections.
The City Clerk will lead a budget of approximately $5 million and a total of 28 staff.
Key responsibilities include but are not limited to:
Developing and overseeing information being presented to Council, Committees, Boards and other stakeholders; i.e., Council correspondence.
Overseeing and ensuring best practices for the recording, preservation, tracking and audit of Council and Committee meeting minutes, relevant municipal documents and corporate records (including Resolutions and By-laws).
Acting as the signing authority for documents as set out in legislation and applicable City Bylaws.
Ensuring that all legal and administrative documents adhere to the standards required by law or by statute within the City.
Serving as the Chief Elections Officer; supports election preparation for local government officials.
Overseeing the administration of oaths, including the process to receive affidavits and affirmations required to be taken under oath.
Overseeing Freedom of Information and Protection of Privacy Act (FOIPPA) compliance and requests.
Overseeing administrative operations, including the records resource centre, corporate mail and the Councillor’s office.
Establishing and maintaining exceptional working relationships with Council, senior management, media, unions, staff, elected officials and the public.
Leading all people and culture aspects of the Legislative Services Division, including performance management and succession planning within a unionized environment.
Essential Qualities and Experience
The City is looking for an experienced strategic thinker who can build alliances and strong working relationships with stakeholders throughout the City and region. The ideal candidate shares their values of Community, Innovation, Integrity, Service and Teamwork, and can demonstrate the following qualifications:
Bachelor's degree (ideally in Business Administration, Public Administration, Local Government and/or Legal Administration); a master’s degree would be an asset.
A minimum of 10 years of progressively responsible experience in a related field; experience as a municipal clerk, corporate officer, or corporate secretary would be an asset.
Strong understanding of the municipal and legislative environment, including extensive knowledge of fundamental principles and practices related to the development and adoption of municipal bylaws, policies and procedures.
Strong political and business acumen with an understanding of the challenges and opportunities that municipalities face.
Strong leadership skills with a demonstrated history of building team culture, employee development and performance management initiatives.
Experience preparing and presenting detailed and complex correspondence and records accurately.
Exemplary communication skills, both written and oral.
An innovative and creative service-orientated problem solver.
Analytical and creative with the ability to drive innovative technology, process improvement, and streamline processes to improve services.
High-level organization, prioritization and time management skills with advanced critical thinking abilities.
Compensation and Search Process
The City Clerk position is one of the City’s more senior leadership roles and comes with an M6 classification and a salary band of $179,115 – $210,723. The City offers an excellent public sector benefits package, including access to the Municipal Pension Plan.
The search process may include conventional longlist, shortlist, and committee interview stages. We will request for finalists to offer comprehensive recent references and to complete a background check.
The deadline for applications is February, 14, 2024. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.
Our client values diversity, equity, and inclusion in their hiring and organizational policies and practices. We encourage candidates who require any accommodations to contact us directly with related questions, which can be addressed in confidence as appropriate.
To apply, please forward your resume and cover letter to info@mosaicsearch.ca
If you have any questions, you are welcome to contact Dave Namkung at dave@mosaicsearch.ca or Alana Briggs at alana@mosaicsearch.ca
